Sage 100 digital documents and invoices

Companies equipped with Sage 100 generate dozens of documents on a daily basis: supplier invoices, delivery notes, quotes, orders, contracts, bank statements. Their archiving in paper or in disorganized files represents a significant hidden cost and a risk during tax checks. EasyDemat100 Alternetis provides a solution of EDMS (Electronic Document Management System) directly integrated with Sage 100.

The invisible cost of paper documents in business

A typical company with 20 employees handles thousands of documents each year. Without document management software, the true cost includes:

• The time of Research and Classification (estimated at 30 min/day/person)
• The processing errors related to lost or misclassified documents
• The physical storage of paper archives (shelves, boxes and archiving providers)
• The risk of non-compliance in the case of tax or audit
• Theinability to work remotely on paper files

With the electronic billing obligation that is becoming widespread in France (e-invoice reform 2026), dematerialisation is no longer an option but a regulatory necessity.

EasyDemat100: document management integrated with Sage 100

EasyDemat100 is a document management solution developed by Alternetis, designed to work in the first place with Sage 100.

Centralization of all documents

Link a document—PDF, Word, Excel or scanned image—to a Sage 100 record: a supplier invoice to a goods receipt, a contract to a customer record or a technical sheet to a product. Access it from Sage 100 without switching applications.

Indexing and Instant Search

Find documents in seconds by keyword, date, supplier, Sage 100 document number or amount. Reduce time spent searching through filing cabinets and network folders.

Compliant electronic archiving

EasyDemat100 Archive documents in a time-bound and unalterable format, in accordance with the French legal requirements for electronic archiving. Documents are kept with their probative value, which covers you in case of tax control (Article L. 102 B of the Book of Tax Procedures).

Dematerialization of supplier invoices

Scan or import supplier invoices: EasyDemat100 links them to the corresponding purchase orders and invoices in Sage 100. A configurable approval workflow can delegate validation across several levels before posting.

Preparing for the 2026 e-invoice reform with Sage 100

The French reform of electronic invoicing gradually requires all VAT-paying companies to issue and receive their invoices in structured electronic format (Factur-X, UBL). EasyDemat100 prepares your company for this transition by structuring your document management around Sage 100 today.

Gains measured after deployment of EasyDemat100

• 70% reduction in search time of documents
• Almost entirely eliminating paper archives and their storage costs
• Immediate access to documents VAT or audit checks
• Workflow of expedited vendor invoice validation : from several days to a few hours
• Remote work facilitated : all documents accessible from anywhere

Alternetis supports you in the implementation of EasyDemat100 with a set-up adapted to your Sage 100 organization and training of your teams. Contact us for a demonstration and audit of your current documentary management.